Polaris Nova Building Passport
Verified condition history for existing properties.
Polaris Nova Building Passport helps property owners and managers maintain a structured record of building condition, roof history, inspections, repairs, warranties, risk observations, and completed work.
It is designed to make property condition easier to understand, document, maintain, and share when needed.
Who It Is For
Polaris Nova Building Passport is designed for property owners, managers, and organizations that need a reliable record of building condition and maintenance history.
- Commercial property owners
- Property managers
- Condominium associations
- Multifamily owners
- Building owners preparing for sale, refinancing, insurance review, or capital planning
- Contractors and operators who need structured documentation of completed work
The Problem
Most buildings do not have a reliable condition history. Photos, repair notes, invoices, warranties, inspection findings, and maintenance records are often scattered across emails, folders, contractors, and property managers.
When a leak, insurance question, refinancing, sale, capital decision, or property handover occurs, the owner often cannot quickly show what happened, when it happened, what was repaired, and what evidence supports the record.
The Polaris Nova Building Passport
The Building Passport organizes property condition information into a structured record. It connects building systems, roof sections, inspection history, repair documentation, warranties, risk observations, recommended actions, and completion evidence.
It is not a replacement for professional engineering judgment or insurance underwriting. It is a structured documentation layer for better ownership, maintenance, and decision-making.
What The Building Passport Includes
Property Profile
Address, property type, ownership or management contacts, building areas, and major systems.
Roof Condition Record
Roof sections, materials, drainage areas, penetrations, visible defects, inspection photos, and repair history.
Inspection History
Inspection dates, scope, findings, notes, supporting photos, and responsible party.
Repair And Maintenance Log
Completed work, contractor notes, invoices, warranty documents, and before/after records.
Warranty And Document Storage
Warranties, proposals, contracts, manufacturer documents, maintenance instructions, and related records.
Risk And Action Tracking
Observed risk, priority level, recommended action, status, and completion record.
Owner / Insurer Export
A clear summary package that can be shared when documentation is needed.
When It Is Useful
A Building Passport is useful when property condition needs to be understood, documented, transferred, reviewed, or maintained over time.
- Before buying or selling a property
- After roof repair or replacement
- Before winter, heavy rain season, or known risk periods
- During insurance review or claim documentation
- For property management handover
- For capital planning
- Before refinancing
- After repeated leaks or disputed contractor recommendations
Sample Building Passport Record
Example record:
| Area | Roof Section A |
|---|---|
| Last reviewed | July 2026 |
| Condition | Monitored |
| Evidence | Photos, inspection notes, repair invoice |
| Observed issue | Drainage concern near roof edge |
| Risk level | Medium |
| Recommended action | Follow-up inspection after heavy rain |
| Status | Open |
| Export available | Owner summary / maintenance record |
How The Record Is Created
The Building Passport can be created from available property documents, inspection records, maintenance history, photographs, repair documentation, warranty information, and professional field observations.
When additional roof or building documentation is needed, Polaris Nova may coordinate with qualified service providers or affiliated operating companies.
Why It Matters
A building is not only a physical asset. It also has a history: what was observed, what was repaired, what remains open, which documents support the record, and what should be reviewed next.
Polaris Nova Building Passport gives owners a clearer way to manage that history before urgent problems, disputes, financing reviews, insurance questions, or major capital decisions occur.
Owner / Insurer Export
The Building Passport can support a clear owner-ready summary of documented condition, maintenance actions, repairs, warranties, and available evidence.
Where appropriate, the record may be organized for review by property managers, lenders, insurance professionals, or other stakeholders. Polaris Nova does not make insurance coverage decisions and does not guarantee claim outcomes.
Create a structured condition record for your property before the next repair, insurance question, refinancing, sale, or major maintenance decision.